webstore
header


I ALWAYS LIKE AN ELECTIONS SUCCESS STORY!  THIS CAME TO ME RECENTLY THROUGH MY WEBSITE AND I JUST HAVE TO SHARE IT - IT HAS SOME VERY HELPFUL HINTS....Beth

 cngratulations!

"Beth, you have written so much helpful information about the new election law, I decided to pass along to you how our October, 2006 election for Board of Directors went.

"We are an Association in San Diego of 502 units with on-site management. We have no delegate voting. We have approximately 55% off-site owners and on-site owners who do not want to attend the annual homeowners meeting so mail in ballots and proxies were a big factor. Fortunately, achieving a quorum has not been one of our problems.

"We had three inspectors of election - myself, a homeowner who happens to be an accountant, another homeowner and the office administrator employed by our Association.

"As inspectors we were fortunate to meet with the Association lawyer well before the election and set up criteria regarding the validity of the mail in envelopes, proxies and ballots.

"Setting up those guide lines were a god send on the day of the election. We sent out very understandable instructions with the election materials, but you would not believe how some of the items were returned. We also had the ballot of blue paper to match the blue ballot envelope.

"The afternoon of the election we three inspectors spent approximately 4 hours verifying the signatures, etc. on the outer mailed in envelopes. The verified envelopes were put in a box that was sealed and brought to the annual homeowners meeting that evening. We used a separate ballot box for votes ( ballots and proxies) delivered at the meeting so as not to commingle anything with the envelopes verified that afternoon. This was a real timesaver.

"What got tricky was closing the polls. We could not close the polls until all of the envelopes were opened, proxies delivered, voted and returned back to the inspectors. An inspector announced this to the approximately 50 members at the meeting and everyone delivered their materials to the ballot box after an announced time. We opened envelopes so fast, with a pile for ballot envelopes and another for proxies. The proxies were delivered and voted after about 30 minutes. We could finally got to close the polls!

"Now the real work began but fortunately we had our guideline list and did not have to spend an inordinate amount of time deciding the validity of a ballot. We had our list, and we inspectors would arrive at a consensus on any deviations. The Association attorney was also present at our meeting to offer guidance.

"Our meeting started at 6:30 p. m. and we had the vote counted and delivered to the Board of Directors by 9:15 p. m.

"I hope that we did everything according to the law, we sure tried. The law is so convoluted but what our Association homeowners enjoyed for the first time was a totally secret ballot."

.......My best, BR FROM SAN DIEG0

Return